DIAMOND HILLS PRESCHOOL
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2019 Enrolment Information

2019 Enrolment Information

TO BE COMPLETED BY CONFIRMED ENROLLMENTS ONLY

In addition to the mandatory 'Blue' Enrolment Form, Diamond Hills Preschool also requires all families to complete a number of acknowledgement and consent forms. Some of these may include information or documents that you also include in your 'Blue' Form

Before completing this form please ensure you have access to relevant PDF format files including
  • Immunisation History Statement – Date of Issue must be no older that 1 week from current date - All Enrollments
  • Birth Certificate - All Enrollments
  • Medical Management Plan - If Applicable
For more details please see the relevant section of this form

Please read through the included information. Full copies of all policies is available on request via email to [email protected]
 
Please complete this online form by FRIDAY 16th NOVEMBER.
 
Please also completed and return the HARD COPY 'Blue' Enrolment Form, a SIGNED HARD COPY of the Families Code Of Conduct (signed by all families members/friends who regularly drop off or pick up your child from Preschool) that have been posted & emailed to each family and include a HARD COPY of your child’s Australian Immunisation Record at the AGM on Tuesday 27th November 2018. If you have not received your hard copy forms in the post please contact us via email [email protected] .
 
By completing and submitting the form below you are agreeing to our Privacy & Confidentiality Policy as summarised below. We believe your privacy is important.
Diamond Hills Preschool has developed a Privacy and Confidentiality Policy that illustrates how we collect, use, disclose, manage and transfer personal information, including health information. This policy is available on request.
To ensure ongoing funding and licensing, our service is required to comply with the requirements of privacy legislation in relation to the collection and use of personal information. If we need to collect health information, our procedures are subject to the Health Records Act 2001.
Purpose for which information is collected
The reasons for which we generally collect personal information are given in the table below.
Personal information and health information collected in relation to:
  • Primary purpose for which information will be used:
Children and parents/guardians
  • To enable us to provide for the education and care of the child attending the service
  • To manage and administer the service as required
The Approved Provider if an individual, or members of the Committee of Management/Board if the Approved Provider is an organisation
  • For the management of the service
  • To comply with relevant legislation requirements
Job applicants, employees, contractors, volunteers and students
  • To assess and (if necessary) to engage employees, contractors, volunteers or students
  • To administer the individual’s employment, contracts or placement of students and volunteers
Please note that under relevant privacy legislation, other uses and disclosures of personal information may be permitted, as set out in that legislation.
Disclosure of personal information, including health information
Some personal information, including health information, held about an individual may be disclosed to:
·    government departments or agencies, as part of our legal and funding obligations
·    local government authorities, for planning purposes
·    organisations providing services related to employee entitlements and employment
·    insurance providers, in relation to specific claims or for obtaining cover
·    law enforcement agencies
·    health organisations and/or families in circumstances where the person requires urgent medical assistance and is incapable of giving permission
·    anyone to whom the individual authorises us to disclose information.
Laws that require us to collect specific information
The Education and Care Services National Law Act 2010 and the Education and Care Services National Regulations 2011, Associations Incorporation Act 1981 and employment-related laws and agreements require us to collect specific information about individuals from time-to-time. Failure to provide the required information could affect:
·    a child’s enrolment at the service
·    a person’s employment with the service
·    the ability to function as an incorporated association.
 Access to information
Individuals about whom we hold personal or health information are able to gain access to this information in accordance with applicable legislation. The procedure for doing this is set out in our Privacy and Confidentiality Policy, which is available on request.
For information on the Privacy and Confidentiality Policy, please refer to the copy available at the service or contact the Approved Provider/Nominated Supervisor.

    General Enrolment Details - 2019

    Child's Details

    Max file size: 20MB

    Parent Details

    ​Please note that Parent 1 details must be completed in full including a current email address as email is our primary form of communication. By including your email address you are also consenting to Diamond Hills Preschool staff and Committee of Management contacting you via email in regards to Preschool matters. Parent 2 details are optional, though strongly recommended.
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    Medical & Emergency Contact Information


    Alternative Emergency Contact (Not Parents)


    Doctor
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    Please also upload a copy of any medical management plans if applicable – Please note that ASCIA plans are preferred and can be found here, https://www.allergy.org.au/hp/ascia-plans-action-and-treatment
    Max file size: 20MB
    Please upload file in PDF format

    No Jab No Play

    Our service is required to keep evidence showing your child is up to date with immunisations.
    Please provide us with an Immunisation History Statement from the Australian Immunisation Register showing that your child is up to date with all immunisations as soon as possible. You can get an updated statement:
    • online – through MyGov <https://my.gov.au/LoginServices/main/login?execution=e1s1> once an account has been created
    • Medicare Express Plus App <https://www.humanservices.gov.au/customer/services/express-plus-mobile-apps–> once a MyGov account has been created
    • over the counter – at a Medicare Service Centre <http://findus.humanservices.gov.au/>
    • by phone – call the Australian Immunisation Register on 1800 653 809
    • by asking your GP/immunisation nurse if they can print the statement (note, not all immunisation providers can do this).
    Copies of your child's Maternal Health Record are NOT VALID

    Why do we need the latest evidence of immunisation?

    In Victoria, the law requires early childhood services to take steps to make sure we have the latest immunisation information for enrolled children. In the unlikely event of an outbreak of a vaccine-preventable disease, we may need to work with health authorities to quickly identify who could be at risk and what actions or precautions need to be taken to best protect children’s’ health.   
    Please upload your child's Current Immunisation History Statement in PDF FORMAT ONLY – Date of Issue must be no older that 1 week from current date (located at top of document).
    Max file size: 20MB
    ​How to tell if you child is up to date
    The ‘next vaccine due’ date on your current Immunisation History Statement from the Australian Immunisation Register needs to show a date in the future (or say ‘All vaccines complete’).
    Vaccines are due at 2, 4, 6, 12 and 18 months of age and at 4 years of age on the National Immunisation Program Schedule or at a time advised by your immunisation provider, if your child is on a vaccine catch-up program.

    General Health & Wellbeing

    Sunscreen 
    During Periods of warm/hot weather and from the beginning of September until the end of April each year, it is preferred that children come to Diamond Hills Preschool with sunscreen already applied. In the event that this has not occurred, we require permission for staff to apply sunscreen to your child. Please Note: If your child is allergic to particular sunscreens, you will need to provide the appropriate brand, clearly labelled with your child’s name and group, to be left at the Preschool.
    Headlice
    ​
    In the event of a possible infestation of head lice while your child is attending Diamond Hills Preschool, we may need to check your child’s scalp and hair for signs of eggs or lice. You will be informed if any evidence is found.
    Illness Exclusion
    In the event of illness, under the Public Health and Wellbeing Regulations 2009 (regulation 85) statutory ruling, it is required that children must not attend during the following minimum exclusion periods as per schedule 7 below. It is also required that if your child, or if applicable a family member, has any of these illness’s that your child’s teacher is notified as soon as practicable by phone or in writing, either via the absence form on our website or via email. All reported illness will be displayed at the main entrance of the Preschool in accordance with our Dealing With Infectious Diseases Policy. Some of the more common illnesses on this list include but are not limited to Conjunctivitis, Diarrhoea, Herpes (cold sores), Influenza and influenza-like illnesses, Ringworm, Pediculosis (head lice), Worms (intestinal). 

    You can view and download Schedule 7 here also ​
    ​

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    Regular Outing Authority

    As part of our Policies and Procedures, Diamond Hills has an Emergency Management Plan. The plan describes Diamond Hills Preschool, its environment, the potential hazards and the manner in which the emergencies will be managed. This document assumes the staff will be familiar with its contents and that the Emergency Plan will be tested regularly to ensure all staff understand the procedures to be adopted in an emergency.
     
    It is with this in mind that the Staff is seeking your permission, to allow your child to be able to participate in our emergency evacuation practice(s) on a regular basis. The practices will occur at least every 3 months or, more often if the staff determines that this is necessary.
    The staff also at this time are requesting to use this authorisation where we may also leave the Preschool to access the car park or surrounding neighbourhood (within 1km radius) for educational purposes. (A separate Risk Management Plan will be provided at this time.)
    You will be notified on the day when the Emergency Management Plan has been or will be implemented and when we will be leaving the premises for educational purposes. This permission will only be utilised, when we put into practice, moving to our Emergency Assembly Points outside the Kindergarten secure area, these are- AA meeting point which is the reserve adjacent to the car park and AAA meeting point which is the grass area outside the rear gate of kinder (This gate is located to the right after exiting the rear od the preschool) or for learning purposes the surrounding area (within a 1 km radius) including the car park.
     
    Please Note: There is an excursion Risk Management Plan in regards to the event of our Emergency Plan that you can view at the Preschool. At this stage we feel we have covered all risks, on the occasion of discovering more while implementing our evacuation plan the Risk Management Plan will be updated.
     
    If you require further information in regards to our Emergency Evacuation Procedures please read our Emergency Evacuation Plan which is situated at all exits of the Preschool and/or the Emergency Management Document.

    Photographs & Filming

    ​As part of our day to day Preschool program and the planning, reflection and communication with Preschool families, and to assist in meeting National Quality Standards, photographs and short videos are taken during most sessions. As part of your child’s Preschool portfolio you will receive a digital copy of your child’s photos at the end of the kinder year. These photographs may also be included in your child’s regular class report. We ask that parents DO NOT share these photos on social media/websites etc, if they contain any person other than your child. From time to time we do post promotional photos on our public facebook page or website. Care is always taken in selection of which photos are appropriate for this purpose. In the instance that a specific publicity photographs or video are going to be taken you will be provided with further details and separate consent options prior to the day. I give permission for my child’s photograph to be used in class reports.

    Completion Information

Submit
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Diamond Hills Preschool acknowledges the Traditional Owners and Elders past and present across Australia,
​with particular acknowledgement to the Wurundjeri people, the Traditional Owners of the Land.
​
  • Home
    • Philosophy
    • Policy Documents
  • About Us
    • Our Staff
    • Current Committee
  • 3 Year Olds
    • Preschool Readiness
  • 4 Year Olds
  • Current Families
    • Contact Information
    • Absence Form
    • Feedback
  • Enrolment
  • Timetable & Fees
  • Contact Us